The course evaluation process at the Wisconsin School of Business is a partnership between the Academic Planners (who can be reached by emailing Academic Affairs Help) and  Teaching and Learning Support. The Academic Planners are responsible for scheduling and assigning end of semester course evaluations that are required for all instructors and used as part of an instructor’s performance review. Teaching and Learning Support provides technical assistance to the Academic Planners when requested and is responsible for generating the official course evaluation results.

Process overview:

• Between early to mid semester the Academic Planners begin scheduling and assigning end of term course evaluations
  • By default all instructors are assigned to the course evaluation. An instructor who is listed only as the supervisory instructor will be present but marked as excluded by default. More information on instructor roles can be found on the Registrar's website.
    
    
• Course evaluations are sent to students between weeks five and seven for full term courses in Fall and Spring. Summer term course evaluations are sent one week before the last day of class.
  • Courses that are not full term are handled differently based on program and department. Start and end dates of the sessions within terms can be found on the Registrar's website.
    
    
• Instructors will receive an email notification three days before evaluations become available to students. 
  • This is an opportunity for instructors to verify that they have been correctly assigned to courses and sections. Once evaluations are opened to students no changes can be made.
  • Instructors should communicate to students that the course evaluation process will occur in class at a planned future date and that a device (smartphone, tablet, laptop) is required on that date. It is important that the evaluation be conducted during class time, typically devoting 10 - 15 minutes to the process. This is a best practice to capture the highest yield rates.
  • Note that WSB instructors shall not award bonus points or use any other incentive for students to complete the evaluation.
    
    

• Once the survey is open, students receive an email directing them to AEFIS to complete the survey. Students can also access AEFIS through their Student Center.
  
  

• The evaluation is live for one or two weeks, depending on the length of the course.  If a student is absent for the class period when evaluations were completed, the student will receive a reminder email every 3 - 4 days either until they complete it or the course evaluation period is over.
  
  
• Instructors will get an email from the AEFIS with instructions for accessing evaluation results approximately two weeks after grades have posted.
  
  
• Once course evaluations are closed Teaching and Learning Support will begin the process of extracting data from AEFIS to be processed into the official course evaluation results. Once the reports have been completed they are reviewed by Senior Associate Dean for Academic Programs before disseminated down to Department Chairs and instructors.